“Understanding Your Offer” 2017-2018

Important Notice

The “Understanding Your Offer” information below is applicable to TRADITIONAL UNDERGRADUATE STUDENTS at Northwest University Kirkland only

You may download an “Understanding Your Offer” publication for the following programs at the corresponding links:

Understanding Your Offer of Financial Aid:

The following information is enclosed with your Financial Aid Award Letter to help you understand all aid which you’re eligible to receive.  You may also download the PDF version here.

This publication explains your responsibilities as a financial aid recipient. We suggest you keep it available for reference throughout the year. You are also encouraged to keep a file of all applications, notifications, and current tax transcripts. You will need to re-apply for Financial Aid each academic year by completing the FAFSA.

Please read the contents of your packet carefully. New students will receive two paper copies of their Award Letter. One Award Letter must be signed and returned to the Financial Aid Services Office within 30 days of receipt. The other copy is for your record. Continuing students will receive an electronic notification when their Award Letter is ready to be viewed and signed by visiting this page: https://eagle.northwestu.edu/go/award-letter/.

If you have any questions this booklet does not answer, please stop by the Financial Aid Services Office, e-mail us at finaid@northwestu.edu, call us at 425.889.5210.

Institutional Aid

Priority is given to students at a full-time enrollment status. If a student is enrolled for less than full-time, their financial aid may be prorated. Recipients must maintain Satisfactory Academic Progress, unless extra requirements are noted with the award.


Private Donor Scholarships

Each year, funds are donated to Northwest University for the funding of scholarships to deserving students.  These funds are designated for continuing students, but some specific scholarships can apply to first-time Freshmen and are determined by the admission application.


May depend upon a student’s enrollment in a division of study, or extended to include academic performance, financial need, a specific major, church affiliation, or home geographical area.


Participation Awards

All participation scholarships are available only to students who have attended Northwest University for at least one semester.


Washington State Aid

Any student receiving Washington State Aid—including the Washington State Need Grant or Washington State Work Study—cannot be pursuing a degree (major or minor) under the College of Ministry.

Federal Aid

Work Study

The purpose of the Northwest University Work Study program is to provide financial assistance to needy students by facilitating part-time employment.  To participate, you must be awarded “Work Study” as part of your financial aid package.  There are Work Study jobs on and off campus.  Funds awarded for work study are not counted in calculating balance owe.

Summer Financial Aid

Financial Aid for the Summer Semester is different then the Fall/Spring Semester of the normal school year. Click Here to learn more.

Rights and Responsibilities

  1. You must apply for financial aid each year.  Most awards are not automatically renewed.
  2. You are responsible for signing and returning the original “Award Letter.”  Failure to do so may result in cancellation of your offer.  You must also sign and return any subsequent “Award Letters” our office may send you.
  3. All awards from the Federal and State sources are made based on tentative funding levels.  If a reduction in funding occurs, your award may be reduced.
  4. Unless otherwise noted, aid recipients must be full-time students enrolled in courses that lead to a degree at Northwest University.  The Christian Studies Certificate, Ministry Headstart, Creatio, and Diploma are not eligible programs to receive Title IV funding.  Enrollment is defined as the number of credit hours for which a student registers at the end of the add/drop period for any given term.
  5. You must take at least six credit hours (half-time) in any given semester to be considered for state and federal financial aid.  Under certain circumstances, a student may receive a Pell grant for less than half time.  For most institutional financial aid, a student must be enrolled full time.
  6. Verification is a Federal process that requires Northwest University to check the accuracy of information that is reported on the Free Application for Federal Student Aid (FAFSA) by the student and/or parents.  To verify this information, additional documentation will be requested by Northwest.  These documents will be listed on the student’s Award Letter.  Northwest will submit corrections to the U.S. Dept. of Education, if necessary.  The student will be mailed or email a revised Award Letter if there are changes in the student’s award, or if there are specific actions needed.  Financial aid will not be disbursed, and Federal Stafford Loans will not be originated, until verification is complete.  If required documentation is not submitted within 30 days of request or one month prior to the end of the first semester of attendance, aid may be canceled.
  7. You are required to report to the Financial Aid Services Office any aid received from sources not previously reported, or any changes in your addresses (permanent and local) and type of housing arrangements.
  8. You understand that by accepting the financial aid offered, you authorize the Financial Aid Services Office to discuss your application and financial situation with public or recognized private agencies that may be considering you for financial aid.
  9. You understand that the Financial Aid Services Office reserves the right to review, modify, or cancel your financial aid award at any time on the basis of information affecting your eligibility, including, but not limited to, changes in you and your spouse’s or your parents’ financial, marital, academic, or enrollment status.
  10. You understand that your financial aid may be canceled if you fail to submit all required documentation within 30 days of request.
  11. You understand if you receive any Northwest University aid and are placed on citizenship probation, your aid may be forfeited for the current or future semesters.

Withdrawing From Classes

If you withdraw from classes prior to the end of the university refund period (as stated in the catalog), your financial aid may be reduced.

Furthermore, if you drop below half-time status prior to the end of the term, you may be responsible for repayment of a prorated amount of aid if you received funds for personal living expenses.  Dropping below half-time status will also prohibit you from continued employment in the Work Study program.

If you have received financial aid during the semester in which you are withdrawing from classes, you are not considered to be making Satisfactory Academic Progress.  Future aid will be canceled and you will not be eligible to receive additional financial aid.  You will receive information as to what you must do to regain eligibility for financial aid should you return to Northwest University.

The date of your withdrawal will be based on the day that you contact the Registrar’s Office and indicate your desire to officially withdraw from all classes.  Students who unofficially withdraw from Northwest University (by ceasing to attend classes without notifying the Registrar), will be considered to have withdrawn after 50% of the semester has passed or the last date of attendance, whichever is later.
The Student Accounts Office will determine your eligibility for a refund of charges for the semester based on when you withdraw.

Tuition will be charged according to the chart below based upon your withdrawal date.  Tuition is charged based on the highest number of credits registered for during the semester:

% of Tuition Charged

Week of Class

2.5% per day

first week


second week


third week


fourth week


fifth week


sixth week


seventh week


eighth week

According to the federal regulations, federal funds must be returned to federal programs based on the percent of the term that a student is no longer enrolled.  The Financial Aid Services Office will determine how much of a student’s federal aid was unearned as defined by the federal regulations, and then return the unearned aid in the following order to the programs from which the student received aid:

  1. Federal Unsubsidized Stafford Loan
  2. Federal Subsidized Stafford Loan
  3. Federal Perkins Loan
  4. Federal PLUS Loan
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant (FSEOG)
  7. Federal TEACH Grant
  8. Other Title IV Programs

In most cases, Northwest University awards, that were unearned according to Federal regulations, may be removed from the student’s account.  In some instances, all institutional awards will be removed.

If you have received federal and/or state aid in the form of cash to assist you with non institutional charges, you may need to repay up to 50% of the grant funds that you received.  This may include:

  1. Federal Pell Grant
  2. Federal Supplemental Educational Opportunity Grant (FSEOG)
  3. Federal TEACH Grant
  4. Washington State Need Grant

For a detailed copy of the refund calculation, please contact the Financial Aid Services Office.



Some students are selected to complete the Verification Process. Verification is a Federal process that requires Northwest University to check the accuracy of the information that is reported on the Free Application for Federal Student Aid (FAFSA) by the student.  To verify this information, additional documentation will be requested by Northwest University.  These documents will be listed on the student’s Award Letter.  Northwest University will submit corrections of the data to the United States Department of Education, if necessary.  A revised Award Letter will be mailed or emailed to you if there are changes in your award, or if there are specific actions needed.  Your award will not be disbursed, and Federal Stafford Loans will not be certified, until verification is complete.  If required documentation is not submitted within 30 days of request or one month prior to the end of the first semester of attendance, the offer of financial assistance may be cancelled.


Disbursement of Aid

Student financial aid is credited to individual student accounts in equal disbursements by semester.  The amount disbursed each semester is indicated on your Award Letter.  For example, a $1,000 grant will be disbursed $500 for fall semester and $500 for spring semester.  Awards are disbursed at the beginning of the semester, once all documentation has been submitted and reviewed, and after the add/drop period.


Special Circumstances

Sometimes your family may have a change of employment, additional expenses, or emergency situations.  The Financial Aid Services Office has a form entitled the “Special Circumstances Form” where you can specify your circumstance.  You will need to provide documentation along with this form, and it takes approximately four weeks to process.  Only one special circumstance is processed during your enrollment at Northwest University.


Cost of Attendance

Your Award Letter is based on a budget figure estimating the cost of a student in your circumstances to attend Northwest University.  This budget takes into account tuition, fees, room and board, books and supplies, transportation, and personal expenses.  You cannot receive more financial aid than the cost of your attendance.  If you have additional educational costs above standard tuition (music, nursing fees, etc.) provide documentation to Financial Aid Services if you want these expenses considered in the awarding of additional financial aid (i.e. Alternative Loans).


Payment Plans

For payment plans contact Student Accounts at 425.889.5297.


2017-2018 Educational Costs (Estimated)

This is the 2017-2018 breakdown of educational costs at Northwest University.  The University updates tuition and fees, and on-campus room and board charges each year.  This breakdown is designed to give you an idea of what it costs to attend Northwest University.

DIRECT COSTS: On Campus With Parents Off Campus

$ 29,900

$ 29,900

$ 29,900





Residence Hall:




     Sub Total:





$          0

$   3,200

$  10,260









Personal Expenses:




     Sub Total:








The indirect costs are averages.  Your actual expenses will vary depending upon where you live, how frequently you travel home, and how you manage your personal expenses.

For information concerning financial aid at Northwest University,
you may contact the following individuals:

Elizabeth Canfield
Student Financial Services Operations Coordinator
Phone: 425.889.5210
E-mail: finaid@northwestu.edu
More Info: http://eagle.northwestu.edu/finaid
Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday

Amanda Bowman
Human Resources Specialist (on-campus employment)
Phone: 425.889.5598
E-mail: hr@northwestu.edu
Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday

Ryan Kropf
Student Financial Services Counselor (Work Study Coordinator)
Phone: 425.889.5243
E-mail: ryan.kropf@northwestu.edu
Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday

Debbie Neal 
Perkins Loan Coordinator
Phone: 425.889.7831
E-mail: debbie.neal@northwestu.edu
Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday