This page shows the full listing for this job opportunity, posted April 18th.
Program/Community Involvement Coordinator
SUMMARY OF WORK PERFORMED: Responsible for providing administrative support and assistance to the Program Director, Program team and coordinating Community Involvement related activities, drives, and volunteers.
JOB DUTIES AND RESPONSIBILITIES:
1. Program Coordination:
• Provide Program Director assistance and support, such as coordinating travel arrangements, set up/take down for program related meetings, prepare/print materials, prepare/track purchase orders, coordinate special occasion events/card distribution, mass emails to families, and update program forms.
• Provide Program staff assistance and support as needed and requested by Program Director, such as data entry, printing reports, prepare/track purchase orders, update forms, filing, taking calls, orientation of new program staff, order needed office supplies, ensure client and home files are completed/updated/available, available for questions and problem-solving.
• Coordinate tracking, reporting, distributing and reconciling inventory of gift cards.
• Assist with reporting and census information as needed for National and grant writing purposes.
• Input information into foster care database (Family Tree), generate and provide reports on regular basis and as requested.
• Facilitate and coordinate contracts and licenses; including renewals, COA accreditation and preparation for audits.
• Send/retrieve files from Access archives, and keep database in order
• Ask Program Staff about success stories, follow-up and write the story then send to National/Development team for publication.
• Additional duties as assigned and/or requested.
2. Community Involvement Coordination:
• Develop community involvement plan and establish steps to achieve goals.
• Act as community involvement liaison with National and local community.
• Recruit, coordinate and manage office and program volunteers/interns.
• Coordinate and organize giving campaigns to support Olive Crest families:
o ‘Be the Miracle’ Holiday Gift Campaign
o Back to School Backpack Campaign
o Valentines Day cards
o Easter Baskets
o Thanksgiving Baskets
• Monitor, recruit, and organize in-kind donations
• Create and maintain volunteer/intern policies, procedures, best practices, filing, tracking and monthly reporting.
• Continually access and update PNW volunteer needs and volunteer tracking within WWA.
• Process gift-in-kind donations and maintain GIK storage.
• Participate and assist in coordinating foster family events.
• Coordinate and track incoming Sleep Train Funds
• Organize and promote Annual Sleep Train Pajama Bowl
• Assist with the content in eNews and Newsletters for Development Team
3. Office Coordination:
• Monitor, order and organize general and program specific office supplies.
• Assist in maintaining an organized, stocked, tidy and professional looking office environment. Keeping kitchen space clean and sanitary. Coordinate chore chart among department admins if needed.
• Train new program employees on office protocols, procedures and review New-Hire Checklist with new staff. Update directories and in-boxes.
• Answer incoming telephone calls, greet guests, and distribute donation GIK forms. Coordinate back-up assistance as needed.
• Separate and distribute incoming mail.
• Track and manage postal meter; assist with mailings and add money to meter as needed.
• Attend Employee Engagement Meetings and carry out plans
• Handle, keep track of, and distribute Petty Cash for office
1. Experience: Two years general administrative duties.
2. Computer Skills: Must be proficient in the Microsoft package.
3. Customer Service: Excellent written and verbal communication skills. Able to interact professionally with all levels of the organization. Able to maintain confidentiality.
4. Initiative: Able to anticipate what needs to be done and follows through.
5. Adaptability: Able to show consistent flexibility in adjusting to system, procedural, cultural, managerial and philosophical changes in the work unit. Ability to handle multiple details, tasks and deadlines.
A philosophy of support for at-risk children and families in line with the mission, vision, values, and statement of faith of Olive Crest.
1. BA degree/and or some communications or administrative experience.
2. Computer Skills.
3. Superior Organizational Skills
4. “Can-Do!” Attitude
- Date Range: Year-Round
- Positions Available: 1
- Hours per Week: 40
- Pay Rate: DOE
- Location: Bellevue
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