NU JobSearch

Job Opportunity Details – Job #29128
This page shows the full listing for this job opportunity, posted April 18th.

Program/Community Involvement Coordinator

SUMMARY OF WORK PERFORMED: Responsible for providing administrative support and assistance to the Program Director, Program team and coordinating Community Involvement related activities, drives, and volunteers.


1. Program Coordination:
• Provide Program Director assistance and support, such as coordinating travel arrangements, set up/take down for program related meetings, prepare/print materials, prepare/track purchase orders, coordinate special occasion events/card distribution, mass emails to families, and update program forms.
• Provide Program staff assistance and support as needed and requested by Program Director, such as data entry, printing reports, prepare/track purchase orders, update forms, filing, taking calls, orientation of new program staff, order needed office supplies, ensure client and home files are completed/updated/available, available for questions and problem-solving.
• Coordinate tracking, reporting, distributing and reconciling inventory of gift cards.
• Assist with reporting and census information as needed for National and grant writing purposes.
• Input information into foster care database (Family Tree), generate and provide reports on regular basis and as requested.
• Facilitate and coordinate contracts and licenses; including renewals, COA accreditation and preparation for audits.
• Send/retrieve files from Access archives, and keep database in order
• Ask Program Staff about success stories, follow-up and write the story then send to National/Development team for publication.
• Additional duties as assigned and/or requested.

2. Community Involvement Coordination:
• Develop community involvement plan and establish steps to achieve goals.
• Act as community involvement liaison with National and local community.
• Recruit, coordinate and manage office and program volunteers/interns.
• Coordinate and organize giving campaigns to support Olive Crest families:
o ‘Be the Miracle’ Holiday Gift Campaign
o Back to School Backpack Campaign
o Valentines Day cards
o Easter Baskets
o Thanksgiving Baskets
• Monitor, recruit, and organize in-kind donations
• Create and maintain volunteer/intern policies, procedures, best practices, filing, tracking and monthly reporting.
• Continually access and update PNW volunteer needs and volunteer tracking within WWA.
• Process gift-in-kind donations and maintain GIK storage.
• Participate and assist in coordinating foster family events.
• Coordinate and track incoming Sleep Train Funds
• Organize and promote Annual Sleep Train Pajama Bowl
• Assist with the content in eNews and Newsletters for Development Team

3. Office Coordination:
• Monitor, order and organize general and program specific office supplies.
• Assist in maintaining an organized, stocked, tidy and professional looking office environment. Keeping kitchen space clean and sanitary. Coordinate chore chart among department admins if needed.
• Train new program employees on office protocols, procedures and review New-Hire Checklist with new staff. Update directories and in-boxes.
• Answer incoming telephone calls, greet guests, and distribute donation GIK forms. Coordinate back-up assistance as needed.
• Separate and distribute incoming mail.
• Track and manage postal meter; assist with mailings and add money to meter as needed.
• Attend Employee Engagement Meetings and carry out plans
• Handle, keep track of, and distribute Petty Cash for office

1. Experience: Two years general administrative duties.
2. Computer Skills: Must be proficient in the Microsoft package.
3. Customer Service: Excellent written and verbal communication skills. Able to interact professionally with all levels of the organization. Able to maintain confidentiality.
4. Initiative: Able to anticipate what needs to be done and follows through.
5. Adaptability: Able to show consistent flexibility in adjusting to system, procedural, cultural, managerial and philosophical changes in the work unit. Ability to handle multiple details, tasks and deadlines.

A philosophy of support for at-risk children and families in line with the mission, vision, values, and statement of faith of Olive Crest.

1. BA degree/and or some communications or administrative experience.
2. Computer Skills.
3. Superior Organizational Skills
4. “Can-Do!” Attitude

More Details

  • Date Range: Year-Round
  • Positions Available: 1
  • Hours per Week: 40
  • Pay Rate: DOE
  • Location: Bellevue

Contact Information

Login Required
You must be logged into the Eagle Website to view contact information for this job.
Please use the form at the top of this page to log in.
Alumni Information
If you're an NU graduate and want to know about this job, please email
Be sure to include the Job Number(s) from the top of the page.

Have Questions?  Need Help?
Please send questions via email to