Cloud Storage Services
- This page talks about the appropriate use of cloud storage services, such as Dropbox, SugarSync, Google Drive, Microsoft OneDrive, and others.
These services are great tools, and several of us in the Information Technology department use them to store, manage, and share files.
Please keep in mind, though, that cloud storage services should never be used for storing confidential University data, including (but not limited to) the following examples:
- Anything that would be governed by FERPA* regulations (e.g. student or class lists, ID numbers).
- Anything that would be governed by HIPAA* regulations (e.g. patient or student health or counseling information).
- Anything that would be governed by PCI* regulations (e.g. credit card or financial information).
- Documents that contain confidential or financial information that you wouldn’t want publicly available.
*Dropbox, for example, is not compliant with these certifications, among others:
When you’re logged into a University computer, you should have a campus shared (“N”) drive and departmental shared (“S”) drive on your computer. The N: Drive is accessible by all NU employees; the S: Drive is accessible by all NU employees in your department/office/academic division. We encourage you to use these locations to store University-related documents, as they are regularly backed up and scanned for viruses, and are managed in-house. (We are unable to restore deleted or missing files, or secure files stored outside these drives.)
If you have questions about using cloud storage services, or the N: or S: Drives, please feel free to ask us: firstname.lastname@example.org.