Planning an Event at Northwest

This page walks you through the steps for planning an event on campus for NU employees and students.

Pre-Approval

All campus events must be approved by the Calendar Review Committee before taking steps of action.

1. Decide on a date, time, and location for your event.
2. Review the Calendaring Process Eagle page and determine your next steps to engage with the Calendar Stakeholders Committee.

Approved Events

1. Request to use the room(s) by adding it to that room’s Outlook Calendar. (How to reserve a room on Outlook).
   *Room requests go through an approval process in order to not overbook campus.
2. If it is an event that requires a reservation fee, someone on the Calendar Review Committee (calendar@northwestu.edu) will connect you to Conference and Event Services. We will direct you through that process with you.
3. For catering, fill out this catering questionnaire.
4. Do you need parking signs to direct people to the building that your event is in? Request to borrow these event signs by emailing conferences@northwestu.edu.
5. If you have maintenance needs, please fill out a Maintenance Request.
6. For IT equipment, please fill out an IT Equipment Request. For all other IT needs, email help@northwestu.edu.
7. For marketing requests, please submit a Marketing Brief. To ensure your project gets completed on time, please review Marketing’s guidelines for project timelines.
8. Let Security know about your event by emailing security-team@northwestu.edu. Be sure to let them know if guests will be parking on campus.
9. Please let Conference and Event Services know if there is anything else we can assist with to make your event successful!

*Please note: If you are planning an event with an outside group, you must go through Conference and Event Services. Please email conferences@northwestu.edu for any external groups renting our facilities. We will contact you once we receive the request.